To stay safe To ensure your security, it is crucial that businesses share confidential documents. When you transfer or send sensitive documents, they should be encoded so that only authorized users are able to see them.
Encryption is the most secure method to share files on the internet because it encrypts data in an unreadable format that only people with the translation key read. If anyone has access to the file, they’ll be not able to print it or copy and paste its contents in another document.
The use of encryption services allows you to create links to shared files that aren’t accessible on the web (no URLs) and can only be viewed via an application that is specially designed or downloading zip files. Cybercriminals will be unable to access sensitive documents.
Two-factor authentication is a further security measure for sharing confidential documents. Even if an employee knows the password to access a document, they’ll need to prove their identity before they are able to view it. This can be done using a security code sent to their mobile phone, or by using biometrics, such as fingerprint or facial recognition.
If you need to share larger files that cannot be easily sent as an email attachment, a secure file sharing site that has integrated eSignature service is the best option. This service lets you create an encrypted document link, then make use of a faxing software online to send it to the recipient.
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