A board of directors’ meeting is a fantastic opportunity for your company’s leaders to discuss the future of the business, make important decisions and create the company’s policies. The success of your meetings depends on the quality of your discussions and the effectiveness of the board’s leadership. Board meetings also allow you to create key performance indicators (KPIs) and track progress toward your organization’s goals.
A well-crafted agenda will help to guide discussions at your board meetings and keep the meetings productive, efficient, and on point. Directors need to be prepared for each board meeting https://www.myboardroom.info/conducting-a-board-of-directors-meeting-dont-do-these-mistakes by reviewing the agenda and the board papers sent out in advance of the meeting. This is a standard procedure that ensures each director is able to participate in productive discussion.
When the meeting begins the chair should officially open the meeting by declaring that a quorum is present. This usually is done with a roll call which will identify those who are present to legally conduct business.
The next step is to hear reports from standing and special committees. The board members then have the chance to ask questions and discuss the information presented. The board might need to spend more time on the issue to determine the best solution.
It is vital that all directors listen to the other’s opinions in discussions and refrain from using body language, whispering or notes to undermine or discredit another person’s point of view. Directors must also be attentive and only speak if they are required to speak.
